Project Documentation Coordinator / Specialist

Location: Los Angeles, CA

Position Overview:

We are seeking a highly organized Project Documentation Coordinator / Specialist to support project teams by managing, tracking, and coordinating project documentation throughout the construction lifecycle. The ideal candidate will be responsible for maintaining accurate project records, ensuring document consistency, and facilitating the timely flow of information among project stakeholders.

Key Responsibilities:

• Organize, maintain, and update project documentation in accordance with established procedures.

• Monitor revisions to drawings, technical documents, RFIs, submittals, and other project records.

• Ensure project documentation is complete, accurate, current, and accessible to authorized team members.

• Coordinate the timely distribution of project information to internal and external stakeholders.

• Support document management activities throughout all phases of the project, from initiation to completion.

• Maintain document control systems while ensuring compliance with project documentation standards and procedures.

Preferred Qualifications:

• Experience managing project documentation within the construction, engineering, or infrastructure industry.

• Strong organizational and time management skills with exceptional attention to detail.

• Familiarity with construction documentation workflows, RFIs, submittals, and document control processes.

• Ability to prioritize multiple tasks while maintaining accurate and organized project records.

• Experience using document management software is an advantage.

• An educational background in architecture, engineering, construction management, or a related field is preferred but not required.

Work Environment:

• Full-time, project-based position supporting ongoing construction operations.

• Collaborative role working closely with project managers, engineers, contractors, and other project personnel to ensure efficient document coordination throughout the project lifecycle.